DeskGyver

Meeting Agenda Builder

Build structured meeting agendas with timed items, attendees, action items, and cost estimates. Includes templates for casual, formal, and strategic meetings. Export to Word, PDF, Markdown, clipboard, or ICS calendar.

Frequently Asked Questions

How are start times calculated for each agenda item?
Each agenda item gets an auto-calculated start time based on the meeting start time plus the cumulative duration of all preceding items. As you adjust durations, all subsequent times update automatically.
How does the cost estimate work?
The cost estimate multiplies the number of attendees by the hourly rate (default $100/hr) by the total meeting duration in hours. You can edit the base rate and toggle the cost display on or off in the exported agenda.
What export formats are available?
You can export your agenda as Markdown (.md), Word (.doc), PDF (via print), copy to clipboard, or as an ICS calendar file that includes the full agenda in the calendar event description.
What meeting templates are included?
Four built-in templates: Fast/Casual (25 min), Formal (60 min), Super Important/Strategic (90 min), and Recurring/Status (30 min). All templates are fully editable after loading. You can also start from a blank custom template.
What is the cognitive curve warning?
When discussion or decision items are scheduled in the last 5 minutes of a meeting, a warning appears. Research shows cognitive energy peaks early and tapers off, so heavy topics should be addressed when participants are most alert — not at the very end.

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